Hourly important-email triage

Why we run it

Most inbox tools try to answer for you. This one only tells you what matters, so the risk is close to zero and you get the value on day one.

Steps

1. Connect the inboxes you want watched to Grok (read access is enough).
2. Create a scheduled routine that runs every hour inside your working hours, not 24/7.
3. Paste the triage prompt below and list your real priorities: customers, money, legal, family.
4. Ask for a maximum of five items per run, each with sender, one-line summary and the action you need to take.
5. Tell it to stay silent when nothing qualifies. An empty hour should produce no message.
6. After a week, add the senders it keeps flagging wrongly to an ignore list in the prompt.

Every hour, check my connected inboxes for emails received since the last run.
Only report emails that need me personally: customers or prospects, payments and banking,
security alerts, legal or government notices, and messages from family.
Ignore newsletters, receipts that need no action, marketing, and automated notifications
unless they show a failed payment or a security problem.

For each email that qualifies (max 5), write:
- Sender and subject
- One sentence: what it says
- One sentence: what I should do, and by when

If nothing qualifies, send nothing. Never reply, archive, or delete anything.

Guardrails

• Read-only: the routine never replies, archives or deletes.
• Runs 8 am to 9 pm only. Nobody needs a security alert summary at 3 am that they can't act on.
• Silence is the default. A digest that always says something gets ignored within a week.

Our stack

Grok Bot scheduled routine with Gmail connected.